How to connect DeskTime with Outlook Calendar?

The DeskTime Outlook calendar integration helps you remember to log your offline time - the time spent away from your computer, either in meetings or for other work-related reasons.

You can sync your Outlook calendar with DeskTime and all the events from your calendar will be added to your DeskTime productivity bar. Instead of manually logging in your offline time, DeskTime will do it automatically for you.

How does it work?

To use the DeskTime Calendar integration, make sure you have enabled the Calendar synchronization "checkbox" in the Settings → Account, or Settings → Team members → Edit.

How to integrate DeskTime with Outlook Calendar?

1. Click on Settings and then Integrations: 

2. Find the Outlook Calendar integration next to Google Calendar and press Activate.

3. Log in to your Microsoft account.

4. Press YES to allow DeskTime to access your account info and you are all set.

You can choose:

  • Which calendars to synchronize with DeskTime. To choose, go to Settings, select calendars you want to sync with DeskTime and click Save.
  • Synchronize your calendar with DeskTime during your work hours only. To activate that, go to Settings, check the box below the calendar and click Save.

To save your settings always press the SAVE button.

Remember!

  • All events are synced once in an hour (0:45 of every hour), with a lookback window of 24 hours.
  • In case you use your computer during the planned offline time, DeskTime will track that time and adjust offline time around this computer time.
  • Please note that you have to turn on the DeskTime desktop app within the next 24h after the event, otherwise it won't be synced with DeskTime.
  • Private events in Outlook Calendar are not sent to the DeskTime app.
  • In case the event has been shorter or longer than marked in your Outlook Calendar, you can always manually update the time on the My DeskTime page.

  • If an event in your Outlook Calendar is marked as Out of Office, that time will not be tracked, and activities will not be updated via the calendar integration.

- To disconnect your Outlook Calendar, go to Settings and then Integrations. Afterwards, click Delete Integration.