How to add or remove employees from my subscription?

DeskTime works with a user step based pricing system. To change your plan to a different amount of users, go to Settings -> Billing and look for the button Manage members.

In the pop-up window, select how many employees you are looking to track with DeskTime. Use the slider or write in a number in the marked box. The billing calculator will automatically calculate the Upgrade fee and the upcoming subscription fee.

If you wish to change to a smaller amount of users, make sure that you have removed employees beforehand to match the target user step in the Pricing. You can read how to delete or archive employees here.


  • New users can't be added beyond the current pricing plan. A company admin or the account owner has to upgrade the account first. 
  • A downgrade can be done anytime during the month; however, the admin/owner has to reduce the number of users first. No refund will be provided.
  • If DeskTime is not able to charge the payment method, when upgrading the DeskTime account, new members can not be added.

Ready for your free trial?

Try free for 14 days. No credit card required.

By signing up, you agree to our terms and privacy policy.