What do the invoice statuses mean?
There are five invoice statuses available in DeskTime. They can be assigned manually using the drop-down list opened by clicking on a status.
Created is a status that is automatically assigned to each new invoice.
Sent status is automatically applied to an invoice when the 'Send invoice' function is used.
Cancelled can be applied manually and will remove the invoice from any statistics.
Unpaid status can be applied manually when the invoice has not been paid in time.
Paid status can be applied manually when the invoice has been paid.
Each status imposes small differences on how the invoice works:
- The 'Outstanding amount' stat will show the sum of invoices marked as Created, Sent and Unpaid. Their due date will also be marked in red if the date has passed.
- The 'Paid amount' stat will show the sum of invoices marked as Paid
- Sent and Paid invoices can not be edited anymore.
You can also use the filter to view invoices by their status.