Time tracking and billing software in a single app

Our time and billing software allows you to create invoices based on the work done. Use your time tracking data for billing your clients and get the best of both features in a single app. Try DeskTime's time tracking and billing software for truly effortless invoicing!

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Why choose DeskTime as your time tracking and billing software?

Why choose DeskTime as your time tracking and billing software?

It’s no secret that invoicing can be quite daunting, especially for small and medium-sized businesses where the owner wears many hats. Calculating hours worked on certain projects and manually creating invoices for clients can consume a lot of time and energy and often leads to underbilling clients. DeskTime combines time tracking and billing in one software, which allows you to save time, make more money, and create invoices with a few clicks.


How to use the billing feature in DeskTime time tracking software

Convert your time tracking data into billing

  • From your DeskTime dashboard, go to “Invoices“

  • Click “Create invoice” and fill out the necessary details, such as invoice number, company details, due date, etc.

  • Add the number of billable hours, hourly rates, and any discounts or taxes that are applied. Then, let DeskTime automatically calculate the total payment.

Bill your projects

  • Click the “Add project time“ button

  • Select the relevant project or tasks you want to bill

  • DeskTime will automatically calculate the hours and add this info to your invoice, along with the total payment due

Note: Save your invoices as templates for later use

You can save your invoices as templates for later use, as well as the recipient details so that you can import them into the invoice with a push of a button.

Send and manage your invoices with DeskTime

Screenshot of DeskTime time and billing software

All invoices you create with DeskTime can be either downloaded to your computer or sent directly to the client. See all the issued invoices under the invoicing feature – sort them by number, recipient, status (such as paid, unpaid), etc. With the ''Send reminder'' you can also manually send reminders to clients who've missed their payment due date.

Use automatic time tracking to invoice for specific projects or tasks separately

Screenshot of DeskTime time and billing software

If you’re using the Project costs feature and have indicated hourly rates for your projects on DeskTime, you can create an invoice with just a few clicks by simply selecting the project you want to bill for. The total amount due and costs for each of the projects and tasks separately will be automatically added to the invoice. Making an invoice using the automatic invoice feature can save you hours of work. Keep in mind that automatically calculated time based on tracked project time is optional – you can omit this step and enter your invoiceable items manually.

Things to know about automatic time tracking and invoicing

What is time billing and invoicing?

In a nutshell, DeskTime's time tracking and billing software is a way to save time and automate manual tasks. Overall, the Invoicing feature on DeskTime allows you to generate invoices that can be sent to your clients both electronically and in print via mail, courier, etc. What’s best – this feature eases the invoice issuing process. DeskTime offers to create a template for your company that can be quickly filled out with all the information about the provided services, company details, or any additional required information.

How can my company automate time tracking and invoicing?

It's no secret that most business owners are on a tight schedule. So, you want tools that allow you to do things quickly and effectively. The Invoicing feature on DeskTime enables you to save client details, so you won’t have to repeat the manual input of information over and over again. Also, you can issue an invoice for a particular client without the need to remember all the tasks by heart, as you can fill out the invoice positions gradually and save them for later. At the same time, DeskTime's automatic time tracking can be used on projects and even separate tasks, so no billable hours go unnoticed. It ensures transparency – you always have solid grounds to base your invoices on. For freelancers and agencies that chronically undercharge, this is a game-changing tool that can help you make invoices with confidence.

How to use time and billing software to create professional electronic invoices?

With DeskTime, you can forget about the confusing Excel sheets you need to fill out, export, edit and adapt every time you’re in need to send out an invoice. The Invoicing feature on DeskTime allows you to send your invoices electronically, directly from your time tracking and invoicing. In addition, in the feature’s dashboard, you’ll see if the email containing your invoice has been opened – that way, you’ll know if the client has received it or not. The Invoicing feature also allows you to keep track of the invoice status and mark it ”sent” to the client, ”paid,” or ”unpaid,” and still waiting to be covered. In addition, you can see how much money you’ve been paid in total or how much is still due. It's also possible to conveniently add new information or edit the invoice and adapt to the changes, if necessary.

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