Productivity calculation to evaluate and boost your team's performance

Find out who your hardest workers are, how much time is spent on productive work every day, and what the biggest distractions are.

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How does DeskTime calculate productivity?

A screenshot of the DeskTime productivity calculation feature
Set productivity status

Each website and app can be marked as productive, unproductive, or neutral.

A screenshot of how DeskTime calculates productivity
Productivity and effectiveness calculated

See the percentage of how much of your team members' time is spent on productive apps.

A screenshot of the DeskTime employee productivity calculation feature
Customize team settings

The same app or website can have different productivity statuses for different teams.

How to manage app productivity settings

Learn how to classify apps as productive, unproductive, or neutral for accurate time tracking.

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Gain valuable insights into your team's performance

Employee productivity calculation can help you learn more about your team members and how they work.

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Spot your best performers

Find out your most efficient employees and compare performances among teams and team members.

Boost productivity even further

Once you know the current productivity levels in your team, you can set new benchmarks for team members to hit.

Maintain focus

Distractions come easy, but knowing they affect productivity stats, your team will stay focused on the tasks at hand.

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Battle these issues with productivity calculation

Too much slacking

Productivity stats can show you who's not pulling their weight on the team.

Scattered attention

Everyone's less prone to distractions – no one wants the unproductive orange in their stats.

Burned out employees

No one can stay 100% productive all day long – spot the signs of burnout before it happens.

Don’t take our word for it

Want to hear from our users? Discover their reviews on G2.

Marc Miquel

Senior User Researcher, Enterprise

"Desktime helps me stay productive and to limit time"

"I know that at the end of the week, I want not to exceed a certain number of hours, but I also set myself some productivity % goals (time focused on certain apps / total time). I have used it for more than 7 years."
Sreejith B.

Assistant Manager, Mid-Market

"Efficient time tracking and productivity insights with DeskTime"

"I am an IT admin as well as a project lead. My job is to monitor and manage my employees, who mainly work from home. With DeskTime, we can measure their productivity, monitor their worktime activity, and evaluate their performance based on their time efficiency."
Diego Carballo

CISO, Mid-Market

"Highly efficient tool"

It allows me to see where I spend my day, find opportunities to improve my productivity, and balance my work with necessary breaks. It’s a tool that gives me clarity without being intrusive. It also allows me to control my work team and measure their level of productivity.
Portrait of Tarun, a DeskTime customer and reviewer
Tarun S.

Head of Product, Small-Business

"Amazing choice for tracking performance of employees"

DeskTime provides valuable intelligence and support for managing our distributed teams. It offers easily digestible performance metrics for our remote employees. Their competitive pricing further solidified our decision.
Portrait of Abhay, a DeskTime customer and reviewer
Abhay Singh Rana

UI/UX Designer, Mid-Market

"Perfect activity tracking"

It helps our company's hybrid culture by tracking the productivity of every employee working from home and generating weekly reports to review everyone's performance accurately. The software also helps employees focus more on their tasks without being distracted by unproductive apps or sites.
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Verified User

Computer Software, Mid-Market

"Efficient and user-friendly time tracking tool"

With its detailed reports and automatic time tracking, we can optimize workflows, improve project planning, and ensure accurate billing for client work. This has led to better productivity insights, more efficient time management, and enhanced team performance overall.
Natasha Sierra

Practice Manager, Mid-Market

"Has improved our staff's productivity"

DeskTime assists us in monitoring productivity, tracking time spent on tasks, and identifying workflow inefficiencies. It provides valuable information, which supports better team management and accountability.
Parminder Singh U.

CEO, Mid-Market

"Efficient time tracking and productivity enhancement with DeskTime"

With DeskTime’s automatic idle time and break detection features, we easily monitor the work-life balance within teams. It eliminates the need for manual reporting, leaving no room for error.
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Verified User

Computer Software, Small-Business

"One of the best tools for remote teams management and instant reporting."

I really like that it has clock-in, clock-out, and holiday management. It's easy to use, and I implemented it very fast. The support that I was offered was great!

How DeskTime works

With DeskTime, you can see your employees' arrival and departure times, analyze their productivity, schedule shifts, oversee absences, maintain a healthy work-life balance, keep track of specific projects, and more.

Step 1 to start using DeskTime: Sign up and download the desktop app
Sign Up
Create an account and download the DeskTime app.
Step 2 to start using DeskTime: Add your employee details and create teams
Add your team details
Add your employees individually or in batches and sort them into teams.
Step 3 to start using DeskTime: Start tracking time and see productivity insights
Start tracking!
Read this article on how to use our time tracking tool and communicate it to your employees.
4.5 out of 5

Highly rated and globally trusted

Based on 400 customer reviews
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Frequently asked questions about productivity calculation

Employee productivity calculation is a valuable performance evaluation tool that can help employers see who their top performers are and who might not be pulling their weight. It can also help employers spot those who are risking burnout (being 100% productive all the time is impossible) or notice other potential problem situations and prevent them before they escalate. Productivity calculations can also be used to optimize workflows and improve processes.
The easiest way to calculate employee productivity is to use a time tracking tool such as DeskTime to log their activities and count how much time is spent on specific apps and websites. DeskTime lets you assign a productivity status (productive, unproductive, or neutral) to each app and URL your employees visit. Then the time spent on productive apps/URLs is expressed as a percentage against the total time they spent working that day.
DeskTime calculates employee productivity and effectiveness by assigning a productivity status to each app and URL your team uses throughout the day (the statuses can be changed, and the default is neutral). Then as the DeskTime app tracks the websites and apps everyone uses and visits, time spent on each becomes productive, unproductive, or neutral. Productivity then becomes the time spent on productive apps/URLs divided against the total time spent on the computer and expressed as a percentage. On the other hand, effectiveness is productive time divided by the minimum number of hours employees should work and expressed as a percentage; this means that the effectiveness percentage starts low when the shift begins and gradually increases as employees accumulate the necessary number of hours for the day.
You can measure team productivity by measuring each employee's productivity and then calculating the team's average based on those numbers. If you use DeskTime, the average team productivity is calculated automatically and accessible to account administrators and owners in the Dashboard section. There, you can see an overview of the entire company's day (including absences, employees who are late, the most productive and unproductive employees, etc.). It is also possible to filter the view by teams to take a deeper dive into the stats of each department.
Productivity can be affected by external factors, like the environment you work in, and internal ones – how you feel at a given moment. Multitasking, interrupted workflow, loud environment, and various other factors that can throw you out of rhythm have decreased productivity; once you're distracted, regaining focus can take quite a while. Meanwhile, your mood during the day can also impact your productivity – if you're stressed about a big presentation you have to give that day, you'll probably find it hard to focus on other tasks. Plus, we're all human, and events in our lives outside of work impact our mood and, thus, productivity at the workplace.
DeskTime measures and calculates productivity in several ways, but the starting point for each metric is the productivity status given to apps and URLs your employees use throughout the day. Productivity is then expressed as a percentage of the time spent on productive websites/apps divided by the total time spent working that day. In the dashboard, you can also see the unproductivity percentage of your team members. Meanwhile, effectiveness is another metric you can look at – the amount of productive time of the day divided by the set minimum hours employees should hit. This percentage starts at 0% at the beginning of the day and rises as employees accumulate more productive time while working.
There isn't a single productivity percentage that's generally considered optimal since its calculation depends on each team's and account's settings. That's why when you start using DeskTime, you should figure out your team's benchmark, depending on which sites count as productive and which do not. Don't forget that it's also a good idea to customize the productivity statuses between teams – social media sites, for example, will be unproductive for most departments, but the marketing team might need to spend time on them for work-related purposes. So to make sure their productivity statistics are not unfairly skewed, customize the settings between teams.
If your team primarily works on their computers, then one of the most efficient ways to measure productivity is to use a time tracking app like DeskTime. It logs the websites and apps your team members use throughout the day, and you can assign productivity statuses for each of them. How is productivity calculated – the DeskTime app looks at how much of the time was spent using work-related (productive) apps and websites and divides it by the total amount of time spent at work that day. The productivity calculation feature is a quick way to spot your hardest workers and who might be prone to slacking.
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