15 best Google Calendar extensions and integrations to manage your team effectively

Small adjustments can make a big difference in your workflow and productivity—and this list of small yet impactful Google Calendar extensions and integrations is sure to give you a boost and free up your time and headspace for what matters most. 

With its sleek design and intuitive functionality, Google Calendar is the default scheduling tool for countless managers juggling deadlines, meetings, and shifting priorities. Whether you’re a seasoned manager of a sprawling team or a small-business leader aiming to optimize every minute, these 15 tools offer a way to supercharge your Google Calendar experience.

What exactly are Google Calendar extensions and integrations?

Google Calendar extensions are like small enhancements that tweak the calendar functionality to better suit your needs—think color coding or tagging calendar events. Meanwhile, integrations connect Google Calendar to external tools and services, such as time trackers like DeskTime, project and task managers like Asana, or meeting apps like Zoom.

In essence, these add-ons transform your calendar into a productivity powerhouse, customized to your liking and fine-tuned for managing teams, tracking tasks, and streamlining communication.

How to add extensions and integrations to your Google Calendar?

With most extensions and integration, it can be done in literally 15 seconds—you can find them either in the Chrome Web Store or the Google Workspace Marketplace and all you have to do is click “Install” to connect it to your Google Calendar. If you can’t find the app in the store or marketplace, then you probably need to connect it through the app itself and it’s just as easy. 

Let’s take DeskTime as an example. To integrate your DeskTime with Google Calendar, simply:

1. Go into your DeskTime and head to the Settings section
2. Once there, find the Google Calendar integration and click on it
3. Give the permissions and choose which of your calendars to synchronize

It will be similar across all apps! Again, this can be done in under a minute and you’ll have supercharged your Google Calendar. 

Now that you know how to do it, here are the top 15 Google Calendar integrations and extensions we recommend to maximize your and your team’s productivity. 

Google Calendar integrations for meetings that actually matter

Meetings are the backbone of collaboration—but they’re only useful if organized properly. Use these Google Calendar integrations to streamline your meetings, from scheduling to follow-up.

1. MeetRecord

MeetRecord can be used as a Google Calendar integration to transcript meetings, store meeting recordings and analyze team productivity during meetings. Managers can revisit discussions, track follow-ups, and ensure important details aren’t lost after meetings.

2. Calendly

Gone are the days of “What time works for you?” emails. Calendly syncs with Google Calendar and allows others to book meetings from your available slots. For managers, it’s a lifesaver that makes scheduling as frictionless as possible.

3. Notta

Notta is an AI meeting notetaker that transcribes meeting audio and stores the notes right in Google Calendar. Imagine leaving every meeting with a written record of what was said—no more misunderstandings or missed details. Plus, it can also translate and transcribe bilingual meetings.

Color, order, and clarity: Google Calendar extensions to bring structure to chaos

A calendar isn’t just a schedule—it’s a visual representation of your priorities. Use these tools to help your calendar look as organized as your best-laid plans.

4. G-Calize

G-Calize lets you assign colors to the different days of the week, like holidays, big deadlines, meeting days, and days off. For team managers trying to distinguish between blocked-out days and free time at a glance, it’s a simple and intuitive upgrade.

5. TimeTackle

TimeTackle can be used as a Google Calendar integration to color-code and tag your meetings and other calendar events. With its tagging functionality, you can categorize events in a variety of ways, making it easier to track exactly how your time is allocated. Additionally, TimeTackle provides detailed reports based on these tags, offering insights for how to optimize workflows.

Use these Google Calendar integrations to boost team collaboration

Managing a team is equal parts art and science. These Google Calendar integrations are useful for sharing schedules, contacts, and updates effortlessly.

6. TeamCal

Picture this: an at-a-glance view of everyone’s availability, color-coded for clarity. That’s what TeamCal delivers. Managers can oversee and organize team schedules in one place, making shift planning and meeting coordination a breeze.

7. Shared Contacts for Google Calendar

Shared Contacts attaches meeting member contact details to your calendar events. No more scrambling to find someone’s email or phone number minutes before a call. Plus, this add-on allows you to share these contact lists among your team.

8. Pumble

Pumble sends your team daily agendas and event reminders through its messaging app. It’s perfect for helping remote teams stay aligned on schedules.

9. Zoom Scheduler

Love it or loathe it, Zoom isn’t going anywhere. The Zoom Scheduler integration lets you create meeting links directly from Google Calendar events. For managers, this eliminates the hassle of switching between platforms and ensures no one is left hunting for the meeting link.

Tasks, deadlines, and productivity: Keeping the work on track

A calendar without tasks is like a ship without a rudder. These tools will help align your to-dos with your schedule to keep your team (and yourself) on course.

10. Google Tasks

If you’re already using Google Calendar, Google Tasks is an obvious companion. It integrates seamlessly, letting you attach tasks to specific dates and events. It’s simple, intuitive, and perfect for managers who want a lightweight way to track responsibilities.

11. Trello (Atlassian)

Trello is a project management tool for those who prefer visual organization, and it can be integrated with Google Calendar. On top of their built-in integration, there are various Trello integrations for Google Calendar made by 3rd parties in their Power-Ups library. 

12. Asana

Asana’s integration with Google Calendar syncs project timelines with your schedule, showing tasks and milestones alongside meetings. With this integration, managers can easily track work progress and keep projects on course.

Master time management with these Google Calendar integrations

Productivity isn’t just about doing more—it’s about doing what matters. These tools will help you and your teams focus on high-value work.

13. DeskTime

Time tracking isn’t just for micromanagers. It’s a valuable tool for managers aiming to spot inefficiencies and optimize team workflows. Sync your Google Calendar with DeskTime to see how time is spent across meetings and tasks. 

14. Timely

Timely’s integration with Google Calendar automatically tracks how you spend your time. Managers can analyze patterns and make adjustments to make sure their team uses their time effectively.

15. Clockwise

Clockwise is an AI-powered time management tool that optimizes your Google Calendar by blocking uninterrupted “focus time” and rescheduling non-essential meetings. 

Go on, try these out and enjoy the benefits

Google Calendar is already a capable scheduling tool, and these extensions and integrations will help you build a custom ecosystem around it for your best work. Whether you’re color-coding your calendar with Tackle, capturing meeting notes with MeetRecord, or tracking time with DeskTime, these tools will make managing your team smoother, smarter, and more efficient. 

And remember—the best Google Calendar extensions and integrations are the ones that you actually need and use consistently. So, go ahead and explore these 15 tools to find which ones bring the most value to you. Your team (and your sanity) will thank you.