Project cost calculation and billing with DeskTime

Provide accurate project cost calculation for your customers and make project billing easier for yourself by using DeskTime. Every second you have spent working on a project will be logged by DeskTime, allowing you to charge your customers accordingly.

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How to use the project cost calculation and billing feature

Screenshot of DeskTime’s project cost calculation feature
  • To start a new project, open your DeskTime dashboard, go to the Projects section, and click “New Project” to add a detailed description of the project.

  • You can also click the DeskTime icon on your computer (right-click if you're running it on Windows) and select “Create a project / Search for a project”.

  • If you want to work on an existing project, start typing the project title in the "Enter project name" field to search for it.

  • Then click "Create" again when creating a new project, and the timer will start automatically. Or ''Start the timer'' if you work on an existing project.

  • When you're done, stop the time or switch to another project.

Tracking billable hours

Screenshot of DeskTime’s project billing dashboard

You can access the time tracked via the reports section, and use the export function to create and download an overview. There's also a filtering option, in case you need to see billable hours per specific project or individual employees.

Three ways to use DeskTime as a time tracking and project billing software

Project cost calculation and billing feature in the DeskTime app

Record billable hours with the time tracker

When you're managing multiple projects simultaneously, you often have no clue how much time each of them actually takes. DeskTime separates your projects and lets your team divide their billable hours between individual projects. Tracking time of individual projects and tasks helps you keep an eye on all of them, as well as know the exact progress of each one.

Calculate your project costs

Fill in your team's hourly rates, and DeskTime will automatically calculate how much each project costs for the company, based on the time spent on it and employees' hourly rates. When you are aware of your total project costs, you know how much you should charge your clients for a particular project or for similar projects in the future.

See each employee's earnings

If you're paying your team by the hour, or if you're working with freelancers or remote workers, DeskTime lets you easily see how much each person has earned. No need to do any calculations – that's done automatically by DeskTime. Besides, using the DeskTime data, you can be sure that you're paying for hours actually worked.

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