Project cost calculation and project billing with DeskTime

Provide accurate project cost calculation for your customers and make project billing easier for yourself by using DeskTime. Every second you have spent working on a project will be logged by DeskTime, allowing you to charge your customers accordingly.

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How to use the project cost calculation and project billing feature

Screenshot of DeskTime’s project cost calculation feature
  • To start a new project, open your DeskTime dashboard, go to the Projects section, and click “New Project” to add a detailed description of the project.

  • You can also click the DeskTime icon on your computer (right-click if you're running it on Windows) and select “Create a project / Search for a project”.

  • If you want to work on an existing project, start typing the project title in the "Enter project name" field to search for it.

  • Then click "Create" again when creating a new project, and the timer will start automatically. Or ''Start the timer'' if you work on an existing project.

  • When you're done, stop the time or switch to another project.

Billable hours tracker

Screenshot of DeskTime’s project billing dashboard

You can access the time tracked via the reports section, and use the export function to create and download an overview. There's also a filtering option, in case you need to see billable hours per specific project or individual employees.

Three ways to use DeskTime as time tracking and project billing software

Project cost calculation and billing feature in the DeskTime app

Record billable hours using the time tracker app

When you're managing multiple projects simultaneously, you often have no clue how much time each of them actually takes. DeskTime separates your projects and lets your team divide their billable hours between individual projects. Tracking time of individual projects and tasks helps you keep an eye on all of them, as well as know the exact progress of each one.

Perform project cost calculation

Fill in your team's hourly rates, and DeskTime will automatically calculate how much each project costs for the company, based on the time spent on it and employees' hourly rates. When you are aware of your total project costs, you know how much you should charge your clients for a particular project or for similar projects in the future.

See each employee's earnings

If you're paying your team by the hour, or if you're working with freelancers or remote workers, DeskTime lets you easily see how much each person has earned. No need to do any calculations – that's done automatically by DeskTime. Besides, using the DeskTime data, you can be sure that you're paying for hours actually worked.

Things to know about DeskTime's project cost calculation and project billing

Why is DeskTime's project billing feature important for your company?

As you already know, getting paid in a timely and organized manner is one of the factors that will keep your company afloat. And in order to get paid, you have to create a system that allows both yourself and your client to manage all expenses without breaking a sweat. Therefore, a practical and easy-to-use time billing system will help you to uphold proper bookkeeping in your company and will allow you to manage cash flow, and control customer debts effectively. With DeskTime you don't need a billable hours app or a separate billable hours tracker – DeskTime does the math for you all in one place.

Can project cost calculation help me make more money?

In a nutshell – yes, if done correctly. The project time tracker lets you see exactly how much time your projects take. And that helps you set realistic deadlines, better organize your and your team’s workflow, and estimate the time needed for similar projects in the future. Once you know how much you’ve spent on your projects, you can easily convert this time into money using the project cost calculation feature. As a DeskTime account owner or admin, you can fill in your employees’ (or if you’re a freelancer – your own) hourly rates, and DeskTime will automatically calculate time spent on your projects into money. This way you can oversee the money flow, notice if something needs to be improved, and make changes accordingly without losing precious time and resources.

Does using the billable hours tracker help with your work-life balance?

Yes, because it saves time and helps automate repetitive tasks. If you’re using the project cost calculation feature and have indicated hourly rates for your projects on DeskTime, you can then create an invoice with just a few clicks by simply selecting the project you want to bill for. The total amount due, as well as costs for each of the projects and tasks separately, will be automatically added to the invoice. No more boring manual work that takes up time and keeps you from enjoying a well-deserved rest.

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