Effective time management apps are great for boosting productivity and making the most of every hour, every day.
The best time management software can help you carry out tasks and projects in a timely manner. Other time management tools are intended to fight procrastination, boost your mood and increase focus, and even improve communication with teammates, family, and friends.
The question is – with such a vast choice of apps and tools, how do you pick the right one for you?
First off, it all depends on your needs. Are you looking for a thorough time management app that will track everything and help you save time in the long run? Or do you need a simple tool to help you keep track of your to-do list?
Whatever your goal, we’ve compiled the ultimate list of 20+ best time management apps and tools that will help you maximize your productivity both on a personal and professional level. Take your pick!
Best time management apps for 2021:
DeskTime is a time tracking and productivity software that combines project management and project analysis and is great for freelancers and even larger teams who want to monitor projects in one place.
DeskTime is one of the most effective apps for time management as it’s 100% automatic, meaning that it starts tracking your time as you start working and identifies productive vs. unproductive URLs and apps you’ve been using. It even has its own built-in Pomodoro timer to remind you when to take breaks!
Why you’ll like it: DeskTime helps you track time, but more importantly – it automatically calculates how effective and productive you’ve been throughout the day. By identifying inefficient habits, the app has been known to increase productivity by 30%. DeskTime’s handy reports show time management statistics and productivity results for yourself or the whole team – who was the most productive, who was often late, who worked overtime etc.
Price: Free trial, DeskTime Lite – free; DeskTime Pro – pricing plans start at $7/user and can go as low as $3,85/user for larger teams if paid annually.
Trello is a project management app that works by creating cards for each task or project that needs to be completed – like a digital bulletin board where you organize projects in a fun and game-like way. You can easily browse through tasks with your teammates and organize the tasks in boards and lists by themes such as “To Do”, “Completed”, “In Progress”, etc. Add comments, pictures, do-dates, and other attachments to customize Trello for you or your team.
Why you’ll like it: Trello’s highly visual approach makes project and time management simpler and more enjoyable, so you’re more likely to organize your time effectively.
Asana is a customizable task manager tool and currently one of the most popular project and time management apps. It can be used for both personal and team work planning. Using a system of individual tasks structured into bigger projects (boards), Asana lets you arrange work into Teams, Projects, and Tasks. You can also set deadlines and stay on track of every stage of your projects, all the while seeing the big picture.
Why you’ll like it: Asana lets you visualize your workflow and helps to stay focused on your goals, projects and smaller day-to-day tasks for effective time management.
Price: Free basic account, Premium $9.99 per user/month
Taking notes is known as a time management habit that results in better productivity and less wasted time. Even if you’re not a fan of note-taking just yet, Evernote is sure to change your mind. Just like the name suggests, Evernote is an application that works as a notetaker, pocket notebook, personal organizer, to-do list, etc. It even has a browser extension that allows you to save webpages for future reference. For those who want to minimize text messaging and save time, Evernote allows to share notes and notebooks even with those who don’t use the app.
Why you’ll like it: Evernote is a cross-platform time management app that integrates with just about anything (desktop, tablet, phone) and therefore is also great for mobile time management. This means no more scrambling through random bits of information stored across different devices. Evernote conveniently collects all your digital life, including business ideas, snapshots, voice recordings, and to-do lists into one place, helping you save lots of time.
Price: Free basic account, Evernote Premium $6.99/month
Timecamp is a time tracking and attendance software that helps thousands of companies all over the world keep an eye on their projects’ performance and keep them within the budget.
Its project tree with tags structure is unique among competitors and helps organize time spent on working for different clients. A wide range of reports allows analyzing gathered data to find out how the team is performing.
Why you’ll like it: Timecamp offers something more than just basic time tracking features. It serves companies as an attendance and time management app and in combination with billing rates, creates a payroll system inside Timecamp.
Price: Free trial, single users can get Timecamp for free, for teams the affordable pricing plans were prepared: Basic starts at $5.25 user/mo, and PRO starts at $7.50 user/mo. There’s also a custom Enterprise plan for 50+ users teams.
Shift is a mail client that gives you single-click access to over 700 most popular mail accounts, apps, extensions, and cloud services – especially Google products like Gmail, Drive, etc. It’s a great time-saving tool for people who’ve become tired of logging in and out of multiple accounts.
Shift also offers the convenient Unified Search feature that allows searching for anything across all of your Gmail, Calendar, and Drive accounts with the help of a single search box.
Why you’ll like it: Shift will help you avoid a messy inbox. As a result, you’ll spend less time organizing your email and it will be easier to focus on the task at hand instead of jumping from project to project.
Price: Free basic account, Advanced $99.99/year
Todoist is a task management app with a pretty straight-forward goal – to help you create digital to-do lists either for yourself or even for the whole team and learn to love an organized life. You can set sub-projects, highlight prioritized tasks, add multimedia notes, and use the calendar view to get a glimpse of monthly tasks.
Todoist integrates with hundreds of apps and even offers several to-do list templates to choose from – so that you don’t have to start writing your task list from scratch.
Why you’ll like it: To motivate the users, Todoist has a fun “Karma points” feature which means that you’ll get bonus points for completing your tasks consistently. As a result, you’re very likely to complete your tasks more efficiently, thus learning better time management in the long run.
Price: Free basic account, Premium $3/month
Forest is a productivity and time management app that helps you stay away from your smartphone in a very unique way. Basically, instead of scrolling through apps and notifications, you’d be growing a virtual tree in Forest.
You’d start by planting a seed in the app, then watch it gradually turn into a full-grown tree. However, if you leave the app to chat on WhatsApp or check Twitter, the plant immediately dies and you’d have to start all over again. Every time you finally grow a tree without any interruption, you’ll earn digital currency.
Forest’s interface is simple, but also very cute. What’s more – if you want to support a cause, you can use your virtual coins to plant real trees (so far, more than 465 000 trees have been planted).
Why you’ll like it: Forest is a great visual stimulation that will help you stay focused on work and gives an extra incentive to stay productive, helping the environment at the same time.
9. Focus Booster
There are plenty of times during the workday when we simply lack motivation. Focus Booster is a time management app that has been developed to help individuals fight procrastination and complete their daily tasks.
Focus Booster is based on the principles of the Pomodoro technique. You can set different Pomodoro timers for different clients to simplify time-tracking and invoicing. This makes the app a great choice for freelancers who work with multiple clients. Pomodoro sessions are automatically recorded, so you can review how you’ve spent your time and improve productivity in the long run.
Why you’ll like it: Using Focus Booster’s timers, you’ll enhance focus and remove anxiety that occasionally appears when facing incomplete to-do lists.
Price: Free trial, Individual plan $2.99/month
Do you want to drink more water, establish a new exercise routine, or form other habits? One of the apps that can help you is HabitMinder, a habit tracking and motivation app that will help you form healthy habits and keep you accountable using tools like mini apps and sessions screens. You can create your own habits to track or choose from more than 50 predefined habits, like stretching or healthy eating, to get you started.
While this is a habit-building tool rather than a time management app, it can help you progress faster with the goals you set for yourself in your personal and professional life. You’ll be able to keep track of your progress with HabitMinder’s statistics feature and monthly habit building calendar that gives an overview of streaks and missed days.
Why you’ll like it: Despite what the popular myth proclaims, it takes longer than 21 days to form a new habit. Habit tracking apps, like HabitMinder, can help you stay on track and use that time efficiently.
11. Microsoft To Do
Another great digital time management app for those who prefer paperless to-do lists is Microsoft To Do. It’s a simple to-do list app that lets you plan for anything – whether it’s organizing your grocery and household lists, favorite movies, planning a trip, or your workflow. You can manage priorities by using tags like #1, #2, #3 or #urgent, #high, #medium, #low, and then sort the tasks alphabetically or to see all your priorities in batches.
Why you’ll like it: With Microsoft To Do, you can even share your to-do lists with family, friends, or colleagues which makes it super easy to collaborate and get things done even quicker.
Cushion helps you plan your time – and not just the work hours. You can manage the time spent on projects, as well as your private time. The app indicates when you’ve taken up too much, helping to manage your time better and avoid burnout.
More than being a time management app, Cushion helps you reach your financial goals and keep track of invoices.
Why you’ll like it: Cushion lets you plan your projects weeks or months ahead automatically detecting your availability and when you’re overbooked.
Price: Free trial, starter plan $8 per month
Notion unifies different list-making and time managing apps in one tool by letting you create a whole knowledge base about a task or a topic, adding various types of content, files, and notes.
Over time it has grown into a project management platform and a comprehensive workspace for dynamic teams. However, it is still a suitable and handy tool for students, remote workers and freelancers. If you are looking for time management apps for iPhone, Notion is a great choice that will integrate across all the platforms you use.
Why you’ll like it: Notion has a fun and simple UI and is fun to use – you can drag and drop your tasks and activities to rearrange them in a way that best suits your mood and productivity.
Pricing: Free for individual users, paid plans start at $4 per month
14. Remember the milk
Remember the time when you’d run to the store to get groceries only to return back home forgetting the essentials – like milk? Remember the milk is a to-do list app that helps you avoid this kind of situation by creating organized and colorful lists.
Over time, however, Remember the milk has expanded beyond just grocery shopping lists to a full-fledged time management app. You can connect Remember the milk to other apps, like Gmail, Outlook, and Google Calendar. You can even receive reminders by email, text, IM, or Twitter.
Why you’ll like it: Remember the milk is a simple-to-use time managing app, so it’s great for busy people who want to avoid forgetting things and mismanaging time.
Price: Free, Pro version $39.99/year
[email protected] is a time management app that helps people improve focus, productivity, avoid distractions and boost attention span. The app uses collections of music from different genres to put people’s minds in the state of flow and help retain information when working, studying, writing and reading.
Choose playlists based on what you do (are you an entrepreneur, student, creative or logical thinker?), hit play and get to work. By the way, the app’s music collection includes a number of newly commissioned works from well-known producers and composers you won’t be able to hear anywhere else.
Why you’ll like it: The app is developed by neuroscientists and according to their studies, it can boost productivity 4 times.
Price: Free trial, Basic plan $8.33/month billed annually.
16. Loop – Habit Tracker
Loop is an Android habit tracking app that helps you create and maintain good habits. The app has a simple and modern interface and it uses an advanced formula for calculating the strength of your habits. That way, you’ll see how your habits have improved over time. You’ll also get detailed graphs and statistics, and the app is optimized for smartwatches. Besides, it’s completely ad-free, so you won’t be getting annoying notifications from intrusive apps.
Why you’ll like it: As a habit tracking app that helps focus on completing challenges, Loop allows you to maximize your time and achieve long-term goals faster.
TimeTree is a time management app for families, couples, and teams that helps coordinating multiple calendars, appointments, and events all in one place. Check out the “Full Month” view that shows upcoming events at-a-glance and by the month. The app also supports national holidays from more than 13 countries and 13 languages, and the number is growing still.
Why you’ll like it: You can color-code events to better assist everyone involved in the planning – whether it’s a party, a trip, or a work-related event.
Slack is a real-time messaging app that makes connecting with coworkers a breeze. Apart from channels, private rooms, and direct messaging, you can also easily share files, store data, and integrate with other apps to simplify working on projects.
Even if Slack isn’t exactly a time management app, this awesome collaboration tool will definitely help you get more work done – no matter the size of your company.
Why you’ll like it: Productivity means not only maximizing your time, but also being able to communicate effectively. This is what Slack is all about – it makes communicating with your team feel somewhat gamified, hence fun. Add personalized emojis for extra zing and pep.
Price: Free, standard account $7 per user/month (billed annually)
SelfControl is a time management app for Mac users. The idea of the app is pretty straightforward – it blocks sites that you deem too distracting for the time period that you choose.
Beware: once you set your blocked time, there’s no going back until the timer runs out. Not even restarting the computer or deleting the app will help. You have no choice but to wait – or work!
Why you’ll like it: A very simple app that will be 100% effective in forcing you to focus.
20. 1-3-5 List
The 1-3-5 List app works on the basis of the 1-3-5 rule, a productivity concept that states on any given day, you can only accomplish one big thing, three medium things, and five small things. That way, instead of listing endless tasks, you end up narrowing down your to-do list to nine items. To get to know this time management app, check out the easy-to-understand help section within the app.
Why you’ll like it: The organization within the app is very easy – just drag and drop tasks from one list to another using the tap and hold option.
Price: Free basic account, Premium $2.50/month
Float is a visual project and time management app suited for agencies, studios, and businesses that need to stay on track of their resources. The main characteristic of the app is its schedule calendar where you can see who’s working on what and when. When you’re done tracking, get a real-time snapshot of your team’s workload with Reports.
Why you’ll like it: This visual resource planning is a simple, yet effective substitute for boring and frankly, confusing spreadsheets.
Price: Free trial, $5 per person/month
22. Google Keep
Google Keep works as a syncing notepad that you can connect to Google Drive and take or save photos, notes, checklists, and voice memos. Whenever you’re on the go and need to jot something down – Google Keep will let you do it in a few seconds.
This is a practical and colorful organization tool that differentiates business notes from personal ones. It’s very simple to add reminders, sketch ideas, and search all the notes and labels you’ve created.
Why you’ll like it: As with all Google’s products, Google Keep is fast, efficient, easy to use, and compatible with almost everything.
Is there anything we missed? Let us know if there are any other time management apps that help you stay productive on a daily basis!
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