14 best productivity and employee time tracking apps of 2020
A time tracking app is an essential time management tool that can help you and your team become more organized, efficient, and get more things done.
Simply put, a time tracking app will save you and your company precious time - and money.
The thing is - there are hundreds of time tracking apps available with countless features. Productivity monitoring, GPS tracking, invoicing - the list goes on and on.
However, the question is: which tool is the best for you and your team?
The answer - it depends.
We did the research for you and collected the best time tracking apps in one place, so you can choose the right one for you - whether you're a freelancer, small business owner, or run a large company.
This ultimate guide for time tracking apps has it all - time trackers with the most basic features, as well as highly advanced software. Be sure you'll find the productivity tracking software that best fits your needs.
Let's get started!
DeskTime is a simple-to-use time tracking app that combines three crucial features - employee monitoring, project management and productivity analysis. Additionally, this employee productivity tracking software is designed to help managers and their teams identify their unproductive habits, by sorting web pages and applications into "Productive" and "Unproductive".
DeskTime not only tracks time, but also automatically calculates your daily productivity and efficiency based on your categorization of URLs, programs, and apps. This means - the more time you spend on productive applications, the higher your daily productivity is.
Of course, the productivity or un-productivity of URLs depend on each user's position. That's why DeskTime allows you to create employee groups and manage application productivity individually for every group. That way, you can set Facebook as productive for your marketing team, while unproductive for everyone else.
DeskTime is the perfect time tracker app for companies and teams that are more interested in the big picture rather than detailed analysis of the URLs and programs their employees use. Set the productivity target (e.g., the average monthly productivity must be 85%), then watch your employees hit the target.
- Daily productivity timeline.
- Detailed visual and downloadable reports.
- Auto screenshots.
- Pomodoro timer.
- Integrations with project management apps.
- Absence calendar
- Shift Scheduling
What DeskTime users say:
DeskTime is one of the best time tracking apps. In addition to time tracker, it’s a productivity tracker where employee productivity and efficiency is calculated smartly. In addition, it does not require much configuration.
When there is a lot of different activity, DeskTime productivity tracker may become a bit difficult as managing what is / isn't productive can be cumbersome.
Mac, Windows, Linux, iOS, Android
DeskTime Lite: Free
DeskTime Pro: Pricing plans start at $7/user and can go as low as $3,85/user for larger teams, if paid annually.
DeskTime Premium: Pricing plans start at $9/user and can go as low as $5/user for larger teams, if paid annually.
DeskTime Enterprise: Pricing plans start at $14/user and can go as low as $7,70/user for larger teams, if paid annually.
Additional discounts apply for teams.
Hours is a time clock app with basic time tracking features - most suited for people who aren't looking for advanced features. Available as a mobile app, Hours allows you to keep a running list of timers and quickly switch between your tasks.
In Hours, you can manage your tasks and projects by color-coding them. That is, by applying a specific color for a task or project, you can easily differentiate between them.
Also, the timeline in the app lets you quickly make adjustments in your recorded timestamps at any time. For example, if you started a task at 10:00, but forgot switch the timer until 10:15, you can adjust it by simply dragging the start time to 10:00.
Hours is for you if all you need is a simple time tracker and basic report-sending functionality.
- Task and project color-coding.
- Reminders to start time tracking timers.
- Can be used with Apple Watch.
What Hours users say:
This app has the right features to help you accurately track your time and take notes on what you were doing and for whom.
Because the time tracker app has no Windows or Mac version, you may sometimes forget to set the timer and click it to start. Hours is also purely a work time tracker app without any additional productivity tracker.
Paid monthly: $8 per user/per month
Paid annually: $80 per user/per year
Timecamp is a cloud-based time tracking solution where work time can be easily tracked manually by timers and automatically via the desktop app.
The app enables project managers to collaborate, track billable work hours and monitor project status. It also allows to create automatic employee payroll, and send invoices to customers. In addition, it’s an employee productivity monitoring software where you can see if your employees are as productive as you need them to be during the workday.
What makes Timecamp stand out among other time tracking apps is their variety of integrations with other apps - it offers more than 50 integrations with project management software (Asana, Basecamp) and help desk apps (Zendesk). That way, you can easily sync and import your already-created tasks and tickets to Timecamp, and start tracking time immediately.
Timecamp is a tool for managers and organizations looking for all-in-one time tracker and billing app, as well as employee productivity tracking software that integrates with project management tools.
- Get your daily productivity analysis.
- Create and store invoices for clients.
- Get notifications when a client views an invoice.
- Attendance tracker.
What Timecamp users say:
Timecamp is a fairly simple time tracking app with easy to understand customizable reports as well as an intuitive interface. It’s also an effective productivity tracker, as you can see your daily productivity analysis.
Integrations are not always working properly. There are certain errors in the application for mobile devices, which can cause a loss of data.
Web, Mac, Windows, Linux, iOS, Android
Solo: Free for 1 user
Basic: $5.25 per user/per month
Pro: $7.50 per user/per month
*Discounts to non-profits, universities, students.
4. Time Doctor
Time Doctor is a mix between time tracking, monitoring of employees and project management. It's a powerful employee monitoring tool, as it gives you very detailed information about your employees.
The Time Doctor time tracking system records what web pages and apps each employee uses. It also allows managers to take desktop screenshots to see what their employees are working on at the exact moment and minimize the chances of slacking off.
In addition to time tracking, Time Doctor allows you to pay your employees directly from the software via PayPal, Payoneer, TransferWise or any other method that you choose. The payment is automatically calculated from the hours each employee has worked.
Time Doctor is a powerful employee time tracking app for both smaller and larger companies (20-500 employees) looking for an all-in-one detailed employee monitoring and employee payment software. It's a solution for small business owners and startup CEOs - paying directly from the time tracking app saves time.
- Create payrolls and pay your employees through the software.
- Auto screenshots.
- Give clients access to your Time Doctor account.
- Chat monitoring.
What TimeDoctor users say:
With Time Doctor, it’s easy to maintain transparency with clients at all times. The TimeDoctor time tracking program helps to track project hours and provide documented proof of work for clients.
Time Doctor is not the best time tracking app in terms of design and ease of use, as the interface looks quite outdated and sometimes it is hard to understand where to find a certain feature. Could be more intuitive.
Web, Mac, Windows, Linux, iOS, Android
$9.99 per user/per month
*For teams of 10+ additional discounts apply.
Toggl is a timer-based time tracking system that's rather easy to use. Create a project, then create a task within the project and start the timer. Done working on the certain task? Click stop and switch the tasks.
Once the project is finished, create an invoice for your client and send it without even leaving the app. Additionally, you can share your project time report in Excel, CSV or PDF with the client, so they know what they're paying for.
In Toggl, you can easily set up projects, assign responsibilities and create estimated timelines and budgets for each project involved. This way, you can spot immediately which of your projects is overdue and over budget, then plan your time and adjust resources accordingly.
Besides, they recently created a brand new Toggl Android app that you can use with your existing Toggl account for easier time tracking and productivity boost.
The timelines and budget planning feature make Toggl a great solution for collaborative freelancers, startups, and small businesses working on complex, limited-budget projects.
- Set estimated project timelines and budgets.
- Convenient browser extensions (Google Chrome, Mozilla Firefox).
- A separate Toggl Android app.
What Toggl users say:
Attractive and easy-to-use interface with quick access to reports and adjustment of the recorded time. Toggl is a great employee time tracking app and project management tool.
The subscription to access all features is a bit pricey.
Web, Mac, Windows, Linux, iOS, Android
Free: $0 (Up to 5 users)
Starter: $9 per user/per month
Premium: $18 per user/per month
*Custom pricing suited for larger enterprises.
Hubstaff, like Time Doctor, offers similar time tracking capabilities, employee monitoring and project management features. The main difference, however, is that Hubstaff lets you track time and your employees anywhere. It's a time tracking app for Windows, Mac and Linux, as well as for mobile devices, so you can keep tracking your employees even when they're on the road or out of the office.
Not only does Hubstaff track time, it also tracks location with a GPS tracker. The GPS tracking feature is most commonly used by companies whose employees are frequent travelers - i.e. sales and delivery people. With an on-the-go productivity tracker, managers see where their employees are at that exact moment, how much time they spend on the road and how much they spend working on the job site.
Hubstaff is an employee time tracking app for companies that employ remote workers who are often on the road. It lets managers know not only what their employees are doing, but also where they are - and if that's the place they're supposed to be.
- Employee GPS tracking.
- Auto screenshots.
- Create payrolls and pay your employees through the software.
- Timesheet templates.
What Hubstaff users say:
The pros of time tracking systems are simple: you know what people are working on and when! It makes your operations incredibly efficient.
If you're looking for a platform that goes the extra mile to enable customization, atypical data entry, or a more advanced reporting structure, then Hubstaff won't be right for you.
Web, Mac, Windows, Chromebook, Linux, iOS, Android
Solo: Free for 1 user
Basic: $7 per user/per month (starts at 2 users)
Premium: $10 per user/per month (starts at 2 users)
Enterprise: 20$ per user/month
Basic: $5.83 per user/per month (starts at 2 users)
Premium: $8.33 per user/per month (starts at 2 users)
Enterprise: $16.67 per user/month.
If you have an unusually large project coming up, Tick is the software to use. It's a project-based time tracking software which tracks time against your estimated project timeline and budget.
For example, with each new time entry to Tick’s timesheet, the app will automatically update how much time is left for you to complete the certain task or project. The software will also notify you if the time is running out and you're about to exceed your budget or schedule. And if you have any recurring tasks, Tick also allows you to use the same budget and timeline repeatedly.
If you're also looking for billing options, you can integrate Tick with an accounting software called QuickBooks to create invoices, run payroll, and more.
Tick is a solution for freelancers, small businesses, and startups that work on recurring projects and tasks. With Tick, users can track how much time they need for certain projects, and use their previous timelines to create offers for new customers.
- Tick tracks time against your estimated project timeline and budget.
- Assign team members who can add time to projects.
- Set recurring projects to auto-reset every month.
- Can be used with Apple Watch.
What Tick users say:
Tick is an employee time tracking app and powerful project management tool. It allows you to allocate the exact time to tasks and have a clear understanding of how many hours similar projects could take in the future.
Lack of notifications to remind you that the project needs to be tracked; you always have to follow up on this yourself.
Web, Mac, Windows, iOS, Android
Project number based pricing (monthly):
1 Project - Free
10 Projects - $19
30 Projects - $49
60 Projects - $79
Unlimited projects - $149
RescueTime is a time tracking app that not only tracks time you spend on certain URLs, programs, and apps, but also shows you how productive you've been during the day.
RescueTime calculates your productivity automatically based on pre-grouped categories with built-in productivity scores. For example, Facebook will by default be a distractive URL, while Microsoft Word will be seen as productive. Meanwhile, those who disagree with the RescueTime's categorization of URLs, programs and apps, can manually customize the categories according to their specific needs.
Additionally, with RescueTime you can set your task goals and keep track on how you're doing. For example, you can create a list of tasks and timeline for these tasks which should keep you on track and make you more efficient.
RescueTime is a productivity app for freelancers and employees looking for a personal time management tool and productivity tracker. With the goal setting and daily scheduling feature, RescueTime helps you manage your time. This app, however, won't be the best time tracking app for employers looking to monitor their team, since the app doesn't automatically send updates to managers.
- Set daily task goals.
- Receive daily productivity and efficiency analysis.
- Block access to distracting webpages.
- Weekly email summary.
What RescueTime users say:
RescueTime is not only a time tracking app for me, but a genuine productivity tracking software. It helps me to understand how productive I am during the day and where the unproductive time is spent most of all.
The productivity tracker data becomes incorrect if you don’t define all the applications as productive or disruptive.
Web, Mac, Windows, Linux, Android
RescueTime Lite: Free
RescueTime Premium: $9 per user/month or $72 per user/year
Harvest is a tracking time app and expense monitoring tool that lets you track your time spent on each project or individual tasks. It then collects the data and creates intuitive, visual reports that make it easy to see what your team has been working on and make intelligent decisions about your business.
Once the task or project is done, Harvest lets you send invoices to your clients straight from the app with Stripe or PayPal. That way, you won't have to pay for additional invoicing and payment software. Also, if your client forgets to pay on time, Harvest will politely send an automatic reminder for you.
Harvest not only keeps track of how you spend your time, but also keeps your invoices and revenue flow all in one place. Therefore, this app will combine work time tracker apps and expense tracking software for freelancers and startups.
- Automatically create invoices and receive payments from clients.
- Automatic reminders are sent to clients about invoices to be paid.
- Add comments and notes to tasks for the team.
- Visual reports.
What Harvest users say:
A super-simple app which manages all client payments and invoicing/reminders for our clients and integrates with Stripe for a seamless payment process.
With a growing team it is hard to scale and go into the detail of the projects. The in-built feature set is quite limited.
Web, Mac, iOS, Android
Free: $0 (1 person, 2 projects)
Solo: $12/monthly (1 person, unlimited projects)
Team: $12 per user/per month (2+ people, unlimited projects)
Paid annually: $10.80 per user/per month.
Qbserve is an automatic time tracking Mac app and productivity tracking software, especially helpful to people who tend to procrastinate. The app only tracks time when it detects a certain set of keywords in a document, or in an URL or app title. You define these keywords when you start to use the app and can add new keywords at any time.
For example, if you've added the keyword "time tracking" into your list, Qbserve will automatically track time spent on web pages and apps with this keyword in the title. That way, if you use YouTube to watch videos about time tracking, it'll be counted into your billable hours. On the other hand, if you watch cat videos, this time won't be counted into your billable hours.
Qbserve is an app for individual users and freelancers who tend to get distracted often - one moment you're researching something for your work task, then end up watching cute cat videos on YouTube. At the end of the day, you therefore have no idea how much time the certain task has taken. In such cases, Qbserver can help.
- Time tracking based on keywords.
- One-time payment.
What Qbserve users say:
The perfect and simple time tracking app and productivity monitoring software to help keep track of daily browsing habits and finding productivity killers.
Apart from the tongue-twisting name, there is no possibility to track the time spent offline on meetings or calls, the app only tracks the time spent working online.
$40 one time payment per user.
If you’re a part of a team and you’re looking to track time that you and they spend on projects, Clockify is the work time tracking software that can help you do this really well with features such as timer and default project. The timer itself is a stopwatch that helps your team start and stop work, and the default project works with it by being the default start the timer that will automatically allocate the time to the project of your choosing. There’s even a reminder in case someone forgets to start the timer. Finally, Clockify provides visually pleasing reports for you to see as a way to gauge which projects take up most of your team’s time, giving way to being able to better manage you and your team’s effort.
In terms of feel and use, Clockify has many integrations and has a simple, sleek, and intuitive interface regardless of what supported device or browser you decide to use it on. This is especially true for its user-friendly, easy-to-navigate web app which can be accessed from anywhere for viewing of your and your current team’s progress.
Clockify is one of the more affordable options out there with its features focused fully on projects and their management along with working on a team. For this reason, it’s ideal for either freelancers who want a simple tracker and work with multiple clients on projects or for large, distributed teams that are looking to tackle their projects together as effectively as possible.
- Time rounding in reports for sending to clients
- Alerts for progress and time review on projects
- Timesheet locking to prevent backdated changes
- Add time for others on your team if they forget themselves
What Clockify users say:
Ease of use, ability to create multiple jobs and I love getting rid of paper timesheets
Often the Clockify option appears where I don't want it, and you can't turn this off. Prime example: Google Keep. When you make a bulleted list. Each item on the list has a Clockify option next to it.
Chrome and Firefox browsers and Mac, Windows, Linux, Android, and iOS systems
Free version: $0/month
Plus version: $9.99/month
Premium version: $29.99/month
Enterprise version: $9.99 per user per month
Unlike the other options on this list, Timely stands out as an automatic tracking software that is as seamless as one can imagine because it records everything all the time: GPS locations, emails, meeting, documents, and websites. That means with Timely you’ll never need to start a timer again, which allows you to maintain the peace and quiet needed to stay focused and not get sidetracked or interrupted. To add to that, Timely generally requires very little interaction until there’s a need for pulling reports for whatever work is billable.
In terms of reports, Timely visualizes everything from what you did that day to where your team’s time resources are going in a very organized, easy-to-read fashion. To make it even more appealing and effortless, Timely features an AI that learns how you work on your computer over time. The AI will then start drafting time entries for you which will save you time.
Timely is ideal for individuals and small-to-large companies that are project-focused and only have a need for accurate, billable hours. It can also work well for you if you’re the type of person or group of team members that don’t remember what was done that day and want an easy way to find entries to bill your client.
- Project and team planning for visualizing plans, effortless scheduling, and resource balancing
- Automatic time tracking that is privacy-oriented which tracks everything you work on
What Timely users say:
I really like the memory function. Some days you are so busy you forget about tracking time (and thus missing income). But with memory I can easily see what I have done, when I have done it and how much time I spend on it. Clear overview of spend budget within projects.
The program didn't have enough functions for a gym/PT studio
iOS, Android, macOS, and Windows
Free 14-day trial with a 20% discount if paying annually
Moonlight version: $7/month
Freelancer version: $14/month
Professional version: $23/month
Small companies: $49/month (two seats)
Medium companies: $199/month (10 seats)
Large companies: $449/month (30 seats)
Timesheets can be expensive to maintain, inaccurate, and illegible. Tsheets solves this problem by offering a unique way of doing online time and attendance tracking that gives employees many different ways of clocking in such as texting, tweeting, using the app on a computer or phone, using a web browser, and dialing it in. They can also attach images to show their work. This gives flexibility to employees to be able to track their work time accurately and from anywhere, especially since Tsheets offers geofencing and reminders features.
Although making clocking-in as simple as possible for accurate employee work time tracking is the main advantage of Tsheets, it has one of the most economical ways of doing payroll in that it can synchronize with many of the popular accounting tools available such as Quickbooks, Sage, Xero, and more. This means once the hours are approved on the administration’s side, it’s smooth sailing from thereon out.
Tsheets benefits most small- to enterprise-sized businesses. The more employees such a business has, the more the benefit because timesheet management, worked hours, and payroll processing proportionally increase per employee. Thus, it’s best for businesses where accuracy and economy is of utmost importance.
- GPS-based online time and attendance tracking for those who are mobile
- Payroll and invoicing with integrations to hasten the processes and reduce their costs
- Timesheet planning and project overviews
What Tsheets users say:
The ease of use for time tracking and the auto-syncing with QuickBooks Online. The support from Tsheets is outstanding and that is the NUMBER ONE reason I stay with Tsheets.
The scheduling module is a bit lacking for some of my clients. This is why some of my clients have gone with a different solution. As soon as the scheduling is up to their standards I will get them back to Tsheets
Almost all platforms imaginable because it’s a cloud-based solution
Free 14-day trial with discount applicable for 50+ users
Premium version: $8/user/month + $20 base fee/month
Elite version: $10/user/month + $40 base fee/month
Workpuls is a suite of online time and attendance software that puts focus on employee work time tracking and on analyzing their work productivity to find out which are laggards and which are top performers. For one, the application makes it super easy to check when employees start work because it’s done automatically based on when they start work. For two, it runs in the background and tracks their work or non-work related activities without violating their privacy (for example, with optional, blurred out screenshots).
Another important part of Workpuls is that it can do automatic time allocation as well as budget forecasting. For example, it’s well known that tracking productivity is difficult and, at the same time, important. Thankfully, Workpuls is able to accomplish this by automatically assigning work to projects to not disturb employees while counting every second that they spend on them, giving you a good estimate of the project’s costs. This in turn ensures that you can accurately bill your clients while maintaining the peace of mind that the human errors in manual time reporting are eliminated.
Workpuls is great for small to large businesses as well as enterprises where work productivity analysis and reports are at the top of the priority list. Additionally, any business that needs advanced employee tracking features is likely to benefit from what Workpuls has to offer, especially if the business relies on remote teams to get work done.
- Monitoring of employees to better understand their productivity patterns in real time
- Automatic time and attendance tracking for businesses that rely on remote teams
- Project reports and budget tracking with screenshots as proofs of work
- Automatically generated time sheets based on employees’ computer activity
What Workpuls users say:
I do not have to spend a lot of hours by trying to remember what I did during the month and all calculations are done for me automatically. Workplus also supports unlimited users for every plan, which is almost the best software for time-tracking solutions.
We need to look for a better time tracking application which can better assist us in project management. We have so far realized the potential of this tool, but it is limited to performing well only in time tracking and schedule breakdowns.
Windows and Mac computers and Chrome, Safari, Edge, Firefox, and Opera browsers
If paying annually, a 20% discount is applied
Employee monitoring version: $6/user/month
Time tracking version: $8/user/month
Automatic time mapping version: $15/user/month
Did we help you find the time tracking software that fits your needs? Great! And if that productivity tracker you chose is DeskTime, you can sign up for a free trial right here.
|Time tracking app||Unique selling point||Monthly price||Free trial||Free plan||Platforms|
|Fully automatic productivity and efficiency tracking based on URLs, programs, and apps||DeskTime Pro: $7/per month. For teams of 40+ additional discounts apply||14-day
Start free trial
|DeskTime Lite for 1 user||Mac, Windows, Linux, iOS, Android, Web|
|Time clock app with color-coding option to manage tasks and projects with reminders||Hours Pro: $7.99/per month||14-day||Limited version||Web, iOS|
|Cloud-based time tracking solution with a large number of possible integrations||Pro: $10/user per month||30-day||Solo for 1 user||Web, Mac, Windows, Linux, iOS, Android|
|Time tracking solution that allows paying employees with several payment methods||$9.99 user/per month||14-day||Not available||Web, Mac, Windows, Linux, iOS, Android|
|Timer-based time tracking system with a budget planning feature||Starter: $10 user /per month||30-day||Free version for up to 5 team members||Web, Mac, Windows, Linux, iOS, Android|
|Time tracking app that lets you track time and your employees anywhere; GPS tracking||Basic: $7 per user/per month||14-day||Solo: Free for 1 user||Web, Mac, Windows, Chromebook, Linux, iOS, Android|
|Time tracking software tracks time against your estimated project timeline and budget||10 projects: $19/per month||30-day||1 project for free||Web, Mac, Windows, iOS, Android|
|Productivity tracking based on pre-grouped categories with built-in productivity scores||Rescue Time Premium: $9 per user/month||14-day||RescueTime Lite: Free||Web, Mac, Windows, Linux, Android|
|Time tracking and expense monitoring tool||Solo: $12 per user/month||30-day||Free: $0 (1 person, 2 projects)||Web, Mac, iOS, Android|
|The app only tracks time when it detects a certain set of user-defined keywords in a document||$40 one time payment per user||15-day||Not available||Mac|
|Simple time tracking for hours spent on projects||Plus version at $9.99/month||14 days||Free for unlimited users||Web, Mac, Windows, iOS, Android|
|Time tracking with AI created timesheets and visualized reports||Moonlight version at $7/month||14 days||Not available||iOS, Android, macOS, and Windows|
|GPS-based time tracking and accounting integrations||Premium version at $8/user/month + $20 base fee/month||14 days||Not available||Web, Mac, Windows, Linux, iOS, Android|
|Time tracking with automatic time mapping and employee productivity reporting||Employee monitoring at $6/user/month||14 days||Not available||Web, Mac, Windows|