Best productivity and employee time tracking apps of 2018

An individual and employee time tracking apps is a valuable time management tool. It can help you and your team become more organized, efficient, get more things done.

There are hundreds of time tracking apps available with countless features - from productivity monitoring to GPS tracking, and what not. However, the question is: which tool is the best for you and your team? And the answer is - it depends.

We did the research for you and collected the best time tracking apps in one place, so you can choose the right one for you - whether you're a freelancer, small business owner, or run a large company.

No matter if you're looking for a time tracker that has the most basic features, or something more advanced - in this list, you'll find the productivity tracking software that best fits your needs.

Let's get started!

DeskTime

1. DeskTime

DeskTime is a time tracking app that combines three crucial features - employee monitoring, project management and productivity analysis. Additionally, this employee productivity tracking software is designed to help managers and their teams identify their unproductive habits, by sorting web pages and applications into "Productive" and "Unproductive".

DeskTime not only tracks time, but also automatically calculates your daily productivity based on your categorization of URLs, programs, and apps. That is, the more time you spend on productive applications, the higher your daily productivity is.

Of course, the productivity or un-productivity of URLs depend on each user's position. That's why DeskTime allows you to create employee groups and manage application productivity individually for every group. That way, you can set Facebook as productive for your marketing team, while unproductive for everyone else.

For whom?

DeskTime is the perfect time tracker app for companies and teams that are more interested in the big picture rather than detailed analysis of the URLs and programs their employees use. Set the productivity target (e.g., the average monthly productivity must be 85%), then watch your employees hit the target.

Special features:

  • Daily productivity timeline.
  • Detailed visual and downloadable reports.
  • Auto screenshots.

What DeskTime users say:

+

DeskTime is one of the best time tracking apps. In addition to time tracker, it’s a productivity tracker where employee productivity and efficiency is calculated smartly. In addition, it does not require much configuration.

-

When there is a lot of different activity DeskTime productivity tracker may become a bit difficult as managing what is / isn't productive can be cumbersome.

Platform

Web, Mac, Windows, Linux, iOS, Android

Price

DeskTime Lite: Free
DeskTime pro individual user: $7/per monthly
DeskTime Pro for teams: $6 per user/per month or fixed payment plans based on number of users

*For teams of 40+ additional discounts apply

Hours

2. Hours

Hours is an app with basic time tracking features. Available as a mobile app, Hours allows you to keep a running list of timers and quickly switch between your tasks.

In Hours you can manage your tasks and project by color-coding them. That is, by applying a specific color for a task or project, you can easily differentiate between them. Also, the app lets you edit your recorded timestamps at any time. For example, if you started a task at 10:00 am but forgot switch the timer until 10:15 am, you can adjust it by simply dragging the start time to 10:00 am.

For whom?

Hours is for you if all you need is a simple time tracker and basic report-sending functionality.

Special features:

  • Task and project color-coding
  • Set reminders to start time tracking timers

What Hours users say:

+

Simple time tracking app that’s easy to set up and receive clear visual reports from.

-

Because the time tracker app has no Windows or Mac version you may sometimes forget to set the timer and click it to start. Hours is also purely a work time tracker app without any additional productivity tracker.

Platforms

Web, iOS

Price

Paid monthly: $8 per user/per month
Paid annually: $80 per user/per year

Timecamp

3. Timecamp

Timecamp is a time tracking program where work time can be tracked manually by timers and automatically via the desktop app. The app allows you to see what your employees are doing, manage projects, create automatic employee payroll, and send invoices to customers. In addition, it’s an employee productivity monitoring software where you can see if your employees are as productive as you need them to be during the workday.

What makes Timecamp stand out among other time tracking apps is their variety of integrations with other apps - it offers more than 50 integrations with project management software (Asana, Basecamp), and help desk apps (Zendesk) so you can easily sync and import your already-created tasks and tickets to Timecamp, and start tracking time immediately.

For whom?

Timecamp is a tool for managers looking for all-in-one timetracker app and employee productivity tracking software that integrates with project management tools.

Special features:

  • Get your daily productivity analysis.
  • Create and store invoices for clients.
  • Get notifications when a client views an invoice.

What Timecamp users say:

+

Timecamp is a fairly simple time tracking app with easy to understand customizable reports as well as an intuitive interface. It’s also an effective productivity tracker, as you can see your daily productivity analysis.

-

Integrations are not always working properly.

Platforms

Web, Mac, Windows, Linux, iOS, Android

Price

Monthly plan:
Basic: $7/user
Pro: $10/user

Yearly plan:
Basic: $5.25 per user/per month
Pro: $7.50 per user/per month

*For teams of 50+ additional discounts apply.

Timedoctor

4. Time Doctor

Time Doctor is a cross between time tracking, monitoring of employees and project management. It's a powerful employee monitoring tool, as it gives you very detailed information about your employees.

The Time Doctor time tracking system records what web pages and apps each employee uses. It also allows managers to take desktop screenshots to see what their employees are working on at the exact moment and minimize the chances of slacking off.

In addition to time tracking, Time Doctor allows you to pay your employees directly from the software via PayPal, Payoneer, TransferWise or any other method that you choose. The payment is automatically calculated from the hours each employee has worked.

For whom?

Time Doctor is a powerful employee time tracking app for companies looking for an all-in-one detailed employee monitoring and employee payment software. It's a solution for small business owners and startup CEOs - paying directly from the time tracking app saves time.

Special features:

  • Create payrolls and pay your employees through the software.
  • Auto screenshots.
  • Give clients access to your Time Doctor account.

What TimeDoctor users say:

+

With Time Doctor it’s easy to maintain transparency with clients at all times. The TimeDoctor time tracking program helps to track project hours and provide documented proof of work for clients.

-

Time Doctor is not the best time tracking app in terms of design and ease of use, as the interface looks quite outdated and sometimes it is hard to understand where to find a certain feature. Could be more intuitive.

Platforms

Web, Mac, Windows, Linux, iOS, Android

Price

Solo plan: $5/per month
Teams: $9.99 per user/per month

*For teams of 10+ additional discounts apply.

Toggl

5. Toggl

Toggl is a timer-based time tracking system. Create a project, then create a task within the project and start the timer. Done working on the certain task? Click stop and switch the tasks. Once the project is finished, create an invoice for your client and send it without even leaving the app. Additionally, you can share your project time report in Excel, CSV or PDF with the client, so they know what they're paying for.

In Toggl you can easily set up projects, assign responsibilities and create estimated timelines and budgets for each. This way, you can spot immediately which of your projects is overdue and over budget, then plan your time and adjust resources accordingly.

For whom?

The timelines and budget planning feature make Toggl a great solution for collaborative freelancers, startups, and small businesses working on complex, limited-budget projects.

Special features:

  • Set estimated project timelines and budgets.
  • Convenient browser extensions (Google Chrome, Mozilla Firefox).

What Toggl users say:

+

Attractive and easy-to-use interface with quick access to reports and adjustment of the recorded time. Toggl is a great employee time tracking app and project management tool.

-

The subscription to access all features is a bit pricey.

Platforms

Web, Mac, Windows, Linux, iOS, Android

Price

Monthly plan:
Starter: $10/user
Premium: $20/user
Enterprise: $59/user

Paid annually:
Starter: $9 per user/per month
Premium: $18 per user/per month
Enterprise: $49 per user/per month

Hubstaff

6. Hubstaff

Hubstaff, like Time Doctor, offers similar time tracking capabilities, employee monitoring and project management features. The main difference, however, is that Hubstaff lets you track time and your employees anywhere. It's a time tracking app for Windows, Mac and Linux, as well as for mobile devices, so you can keep tracking your employees even when they're on the road or out of the office.

Not only does Hubstaff track time, it also tracks location with a GPS tracker. The GPS tracking feature is most commonly used by companies whose employees are frequent travelers - i.e. sales and delivery people. With an on-the-go productivity tracker, managers see where their employees are at that exact moment, how much time they spend on the road and how much they spend working on the job site.

For whom?

Hubstaff is an employee time tracking app for companies that employ remote workers who are often on the road. It lets managers know not only what their employees are doing, but also where they are - and if that's the place they're supposed to be.

Special features:

  • Employee GPS tracking.
  • Auto screenshots.
  • Create payrolls and pay your employees through the software.

What Hubstaff users say:

+

The pros of time tracking systems are simple: you know what people are working on and when! It makes your operations incredibly efficient.

-

The fixed payment plans are not the best. For example, if you have 30 users, you pay the price of 30 people. When you have 31 users, you must pay the price of 40 people. It also lacks productivity tracker to know how productive your team is during the day.

Platforms

Web, Mac, Windows, Chromebook, Linux, iOS, Android

Price

Fixed plans based on the number of users. Prices on average:
Basic: $5 per user/per month
Premium: $9 per user/per month

Tick

7. Tick

Tick is a project-based time tracking software. That is, Tick tracks time against your estimated project timeline and budget.

For example, with each new time entry to Tick’s timesheet, the app will automatically update how much time is left for you to complete the certain task or project. The software will also notify you if the time is running out and you're about to exceed your budget or schedule. And if you have any recurring tasks, Tick also allows you to use the same budget and timeline repeatedly.

For whom?

Tick is a solution for freelancers, small businesses, and startups that work on recurring projects and tasks. With Tick, users can track how much time they need for certain projects, and use their previous timelines to create offers for new customers.

Special features:

  • Tick tracks time against your estimated project timeline and budget
  • Assign team members who can add time to projects
  • Set recurring projects to auto-reset every month

What Tick users say:

+

Tick is an employee time tracking app and powerful project management tool. It allows you to allocate the exact time to tasks and have a clear understanding of how many hours similar projects could take in the future.

-

Lack of notifications to remind you that the project needs to be tracked; you always have to follow up on this yourself.

Platforms

Web, Mac, Windows, iOS, Android

Price

Project number based pricing (monthly):
1 Project - Free
10 Projects - $19
30 Projects - $49
60 Projects - $79
Unlimited projects - $149

RescueTime

8. RescueTime

RescueTime is a time tracking app that not only tracks time you spend on certain URLs, programs, and apps, but also shows you how productive you've been during the day.

RescueTime calculates your productivity automatically based on pre-grouped categories with built-in productivity scores. For example, Facebook will by default be a distractive URL, while Microsoft Word will be seen as productive. Meanwhile, those who disagree with the RescueTime's categorization of URLs, programs and apps, can manually customize the categories according to their specific needs.

Additionally, with RescueTime you can set your task goals and keep track on how you're doing. For example, you can create a list of tasks and timeline for these tasks which should keep you on track and make you more efficient.

For whom?

RescueTime is a productivity app for freelancers and employees looking for a personal time management tool and productivity tracker. With the goal setting and daily scheduling feature, RescueTime helps you manage your time. This app, however, won't be the best time tracking app for employers looking to monitor their team, since the app doesn't automatically send updates to managers.

Special features:

  • Set daily task goals
  • Receive daily productivity and efficiency analysis
  • Block access to distracting webpages

What RescueTime users say:

+

RescueTime is not only a time tracking app for me, but a genuine productivity tracking software. It helps me to understand how productive I am during the day and where the unproductive time is spent most of all.

-

The productivity tracker data becomes incorrect if you don’t define all the applications as productive or disruptive.

Platforms

Web, Mac, Windows, Linux, Android

Price

RescueTime Lite: Free
RescueTime Premium: $9 per user/month or $72 per user/year

Harvest

9. Harvest

Harvest is a tracking time app and expense monitoring tool. That is, with this app you can track your time spent on each project or individual tasks. Once the task or project is done, Harvest lets you send invoices to your clients straight from the app with Stripe or PayPal. That way, you won't have to pay for additional invoicing and payment software. Also, if your client forgets to pay on time, Harvest will politely send an automatic reminder for you.

For whom?

Harvest not only keeps track of how you spend your time, but also keeps your invoices and revenue flow all in one place. Therefore, this app will combine work time tracker apps and expense tracking software for freelancers and startups.

Main features:

  • Automatically create invoices and receive payments from clients.
  • Automatic reminders are sent to clients about invoices to be paid.
  • Add comments and notes to tasks for the team.

What Harvest users say:

+

Great time tracking program for managing all our projects and sending invoices and estimates to clients.

-

With a growing team it is hard to scale and go into the detail of the projects.

Platforms

Web, Mac, iOS, Android

Price

Solo: $12/monthly
Team: $12 per user/per month

Qbserve

10. Qbserve

Qbserve is an automatic time tracking Mac app and productivity tracking software. The app only tracks time when it detects a certain set of keywords in a document, or in an URL or app title. You define these keywords when you start to use the app and can add new keywords at any time.

For example, if you've added a keyword "time tracking" into your list, Qbserve will automatically track time spent on web pages and apps with this keyword in the title. That way, if you use Youtube to watch videos about time tracking, it'll be counted into your billable hours. On the other hand, if you watch cat videos, this time won't be counted into your billable hours.

For whom?

Qbserve is an app for individual users and freelancers who tend to get distracted often - one moment you're researching something for your work task, then end up watching cute cat videos on Youtube. At the end of the day, you therefore have no idea how much time the certain task has taken. In such cases, Qbserver can help.

Main features:

  • Time tracking based on keywords
  • One-time payment

What Qbserve users say:

+

The perfect and simple time tracking app and productivity monitoring software to help keep track of daily browsing habits and finding productivity killers.

-

There is no possibility to track the time spent offline on meetings or calls, the app only tracks the time spent working online.

Platforms

Mac

Price

$40 one time payment per user.

Found the time tracking software that fits your needs? Great! And if that productivity tracker you chose is DeskTime, you can sign up for a free trial right here.

Start tracking your employees' time with DeskTime!

Start tracking your employees' time with DeskTime!

The time tracking software that over 6k employers love and 90k employees don't mind using.