DeskTime vs. Clockify: compare the alternative time tracking solutions
Take a look at the comparison between DeskTime and Clockify and pick the time tracking solution that best fits your needs.
The best features side by side
PRO - 5.94$/user/mo
PRO - 5.44$/user/mo
Plus - $9.99/mo
If paid annually, offers two months free
|FREE trial||14 Days||Enterprise 7 days|
|Time tracking||Automatic||Manual + Automatic option for the browser extension|
|Idle time tracking|
|Add time manually|
|Document Title tracking|
|Individual project and task tracking|
|Project cost calculation|
|Employee absence tracking|
|Custom user settings|
|Stops automatically, no tracking after work hours||Automatic timer start/stop can be set up if using a browser extension|
|Private time option|
|IP restrictions for tracking|
|Productivity and efficiency analysis|
|Divide employees in departments||Employees can be divided into project teams|
|Live time tracking|
Tracks time if there is no internet connection
|Integrations with 3rd party apps|
Which time tracking app should YOU choose?
IF YOU NEED:
an automatic time tracking solution with an offline mode feature
Clockify is a timer-like time tracking app, whereas DeskTime offers an automated alternative. You don't have to worry about remembering to start or end your work time tracking timer as DeskTime starts automatically in the background whenever you turn on your computer. It doesn’t require any manual data input to start tracking the work time, so you can dive into your duties right away.
Clockify offers setting up an automatic start/stop for the timer if you’re using the browser extension of the tool. In that case, the timer will start and stop as you open or close the browser. However, a detail worth noting is that if you shut down your PC and leave the browser open, the timer will keep running. So you’ll need to remember to close the browser in order to stop the time tracking.
Despite the feeling that the majority of work is nowadays done online, it may not always be true. We all know that not every minute spent offline during one’s working hours is spent not working. There are, for example, meetings to attend and organize, or tasks that just don’t require screen time to be accomplished.
DeskTime offers an Offline time tracking feature, that allows tracking hours spent away from the screen. With this feature you can manually add offline time as your working time, so it’s not automatically tracked as off-time. It allows you to provide the details regarding tasks that were done while being disconnected and mark if the time was spent productively, unproductively, or neutral. The Offline time tracking adds more accuracy to client billing and time management, as well as keeps you updated about what your employees or team members have been up to.
This function can also be set to Approve only, which will require admin approval for all entered offline time. From the employer’s perspective, this ensures the legitimacy of the data entered.
IF YOU NEED:
a basic unpaid timer-like time tracking option
For those who are looking for a simple solution and don’t require analysis for productivity, efficiency, and other useful features, Clockify’s free version can be a good fit. However, during the Clockify review a question occurred – is Clockify free version really free?
The particular app offers an unpaid option that provides the most basic functionalities of time tracking. This may be a suitable option for self-employed people or companies that are in need of the simplest timer-like time tracking app. However, for those, who’d like to upgrade their time management game and could find a use for such features as document title tracking, absence calendar or shift scheduling, it’s recommended to search for another tool or upgrade the free Clockify version to a paid one.
Despite the basic functions being fine for Clockify, none of the versions (free or paid) track apps and URLs that have been visited during the work day. That means that the tool cannot really measure whether you’ve spent your work time productively or not, as it only tracks the amount of work time and not its content.
For those who’d like to have more control over the use of their time, DeskTime could be a better alternative. It will track the apps and programs that you use and the URLs you visit and in the end you’ll be able to see if you’ve spent your work hours doing productive work or exploring online shops and scrolling Facebook.
IF YOU NEED:
a tool that helps you with absence management and shift scheduling alongside tracking work time
For the convenience of, well, everyone, it’s always useful to have a coordinated place for keeping track of absences within your team or company. It gives a helping hand not only to the human resource department but also lets the entire team plan ahead since everyone can schedule vacation days in a timely manner. The feature offers various absence reasons, such as conference, parental leave, business trip, vacation, unpaid leave, sick day, or rest day.
Moreover, all the data from your DeskTime Absence calendar is exported to the Work Schedules section, which makes scheduling shifts easier by letting you see who's absent and, hence, unavailable. The Shift Scheduling feature allows users to manage the employees’ workdays smoothly and easily. With this feature it’s possible to create schedule templates, copy the existing ones, and overall operate with them as needed.
Clockify won’t be an alternative neither for the absence calendar nor for the shift scheduling option. For smaller companies or freelancers these features may not be essential. However, employers dealing with large teams would greatly benefit from these particular features offered by DeskTime.
IF YOU NEED:
an effective tool to manage projects’ costs
Calculating the costs of a project before it’s finished is never an easy task. Luckily, both DeskTime and Clockify offer project cost management options that help with accurate customer billing. Both apps offer calculating individual user costs, time spent working on particular projects, and more.
Clockify offers 4 billable rates to its users and a set of labor cost rates. The last allows users to precisely define the cost rates, see what is the project charge for clients, what is paid to the team, and if it’s all in all profitable.
DeskTime offers setting up default hourly rates for all of the users and adapting them for specific projects. Moreover, it allows adding possible costs and approximate length of the project, which can be useful when calculating a precise charge for the client. Estimated costs and project length can be compared with the actual outcome and, therefore, the final bill can be adjusted to that.
Overall, both apps can provide a helping hand with project cost management and communicating the final price with clients. Choose DeskTime or Clockify if your or your company’s work is mostly project based.
IF YOU NEED:
a time tracking solution that can be integrated with various project management apps
Although both DeskTime and Clockify are supported by various project management tools, the list of those that support Clockify is nearly twice as long. 15 project management integration opportunities, alongside Zapier that connects Clockify to more than 1,500 other apps, allows starting to track the work time from the project management tool quickly and easily.
DeskTime can be integrated with some of the most popular project management apps, such as Trello, Basecamp, Jira, Asana, Zapier and others. It also can be connected to Google and Outlook calendars to track offline times. However, Clockify has more varied opportunities in this case. Alongside the project management solutions that support the Clockify integration, 20 more tools categorized as ‘Productivity tools’ are also on the integrations list.
If you’re using various tools for project management or other work related tasks, consider Clockify, as this time tracking tool's numerous integration opportunities could be well-suited for your needs.
IF YOU NEED:
to boost your and your team’s productivity
Tracking the amount of time spent at work is important for sure, yet if screen time is the only factor that is measured, there’s quite a big risk for misleading assumptions of the work’s efficiency.
DeskTime is the app you need if you want to measure not only the amount of work time but the quality of it as well. As the time tracking software tracks apps, programs and URLs that are used throughout the day, it provides a useful overview of one’s working habits. It also differentiates whether the app or URL is productive or not and provides an overview of total productivity daily, weekly and monthly. A tip worth noting is that the application or website productivity status can be changed by the account owner or administrator.
On average, productivity of a new DeskTime user is boosted by around 30% as the tool allows one to spot inefficient habits and eliminate them. Clockify doesn’t offer such an overview or analysis. Of course, it’s possible to draw conclusions manually, yet it may not be that convenient or trustworthy.
DeskTime notices your idle time. It spots the absence of mouse movements or keyboard entries and switches to the idle mode if no action has been taken for 3 minutes. This time is not tracked, so it doesn’t mess up your productivity ratings.
Boosting your productivity, getting things done, and staying on top of your schedule sounds great, doesn’t it? DeskTime is here to help.
DeskTime: your choice of time tracking software for a productivity boost
The perfect alternative to the Clockify time tracking tool
Automatic time tracking + offline tracking mode
Team management features to ease your workflow
Productivity and efficiency analysisSign Up Free